Chibot's Constitution
Tue, 08/21/2007 - 21:28 | by webmaster
CONSTITUTION
Chicago Area Robotics Group (ChiBots)
Adopted: November 2000
Table of Contents:
Article I: NAME AND PURPOSE 3
Section 1: Name of Organization 3
Section 2: Purpose 3
Article II: MEMBERSHIP 3
Section 1: Full Membership 3
Section 2: Student Membership 3
Section 3: Guest Membership 3
Section 4: Family Membership 3
Section 5: Honorary Membership 3
Section 6: Duration of Membership 3
Section 7: Freedom from Discrimination 3
Article III: DUES 4
Section 1: Power to Levy Assessments 4
Section 2: Dues 4
Article IV: OFFICERS 4
Section 1: Executive Officers 4
Section 2: Non-Executive Officers 4
Section 3: Eligibility 4
Section 4: Terms 4
Section 5: Elections 4
Section 6: Requirement for President 4
Article V: EXECUTIVE COMMITTEE 5
Section 1: Structure 5
Section 2: Duties 5
Article VI: DUTIES OF OFFICERS 5
Section 1: Duties of President 5
Section 2: Duties of Vice-President 5
Section 3: Duties of Secretary 5
Section 4: Duties of Treasurer 5
Article VII: MEETINGS 5
Section 1: Meeting Times and Locations 5
Section 2: Annual Report of Activities 6
Article VIII: AMENDMENTS 6
Section 1. Power of Amendment 6
Section 2: Requirements for adoption of Amendments 6
Article I: NAME AND PURPOSE
Section 1: Name of Organization
This organization shall be known as the Chicago Area Robotics Group, or ChiBots for short.
Section 2: Purpose
The purpose shall be the dissemination of knowledge of the theory and practice of all aspects of robotics, including mechanical and electrical engineering, computers, electronics, radio, allied branches of engineering or the related arts and sciences.
Article II: MEMBERSHIP
Section 1: Full Membership
Full Membership shall be available to any adult.
Section 2: Student Membership
Student Membership shall be available to any minor.
Section 3: Guest Membership
Guest Membership shall be available to any adult who does not wish to participate
in events and meetings.
Section 4: Family Membership
Family Membership shall be available to any immediate family member of a Full
Member.
Section 5: Honorary Membership
Honorary Membership shall be awarded to any person as deemed fit by the
Executive Committee.
Section 6: Duration of Membership
All memberships shall be limited to one (1) year, with the exception of the Honorary Membership, which shall be continued as long as the Executive Committee allows.
Section 7: Freedom from Discrimination
Membership and participation in ChiBots activities shall be free from discrimination based on gender, race, religion, handicap, or sexual orientation.
Article III: DUES
Section 1: Power to Levy Assessments
The Executive Committee of ChiBots shall have the power to levy special assessments upon endorsement by a two-thirds vote of the membership of ChiBots.
Section 2: Dues
Dues shall be collected on an annual basis, and shall be used exclusively for the promotion of robotics within the group including, but not limited to, purchase of equipment, contest materials, prizes, and food and refreshments for meetings and events.
Article IV: OFFICERS
Section 1: Executive Officers
The Executive Officers of ChiBots shall be a President, a Vice-President/Treasurer, and a Secretary.
Section 2: Non-Executive Officers
Non-Executive Officers may include, but are not limited to, a Publicity Coordinator, a Web Site Coordinator, and a Librarian.
Section 3: Eligibility
Only Full Members in good standing shall be eligible to hold office. Student Members shall not be entitled to hold office for legal reasons, although they can vote during officer elections.
Section 4: Terms
The term of office shall ordinarily be one year and shall begin on December 1 of each year.
Section 5: Elections
Election of Officers for the following year shall be held not later than the last meeting of each year.
Section 6: Requirement for President
Candidates for the office of President must have previously served as an elected Officer of ChiBots. In the event that no candidates meet this requirement, this requirement shall be waived.
Article V: EXECUTIVE COMMITTEE
Section 1: Structure
The management of the affairs of ChiBots shall be in the hands of the Executive Committee, consisting of the duly elected Executive Officers of ChiBots.
Section 2: Duties
The Executive Committee shall be the governing body of ChiBots and shall transact all business it deems advisable, including the filling of vacancies in offices, authorization of expenditures, etc.
Article VI: DUTIES OF OFFICERS
Section 1: Duties of President
The President shall preside at all meetings of ChiBots, shall appoint all committees, subject to the approval of the Executive Committee, and shall assume all other executive duties not otherwise delegated.
Section 2: Duties of Vice-President
The Vice-President shall perform all functions of the President if the latter is absent or upon the request of the President.
Section 3: Duties of Secretary
The Secretary shall keep a record of activities of ChiBots and send them to the members via electronic mail. The Secretary shall work closely with the Web Site Coordinator to help disseminate information via other means. The Secretary shall also provide all records of the previous year in the Annual Report of Activities.
Section 4: Duties of Treasurer
The Vice-President shall also act as Treasurer, and receive all money and pay all debts of ChiBots authorized by the Executive Committee, and shall keep an exact account of all receipts and expenditures. The Treasurer shall also complete the year-end Financial Statements for inclusion in the Annual Report of Activities.
Article VII: MEETINGS
Section 1: Meeting Times and Locations
ChiBots shall hold regular and special meetings at such places and time as designated by the Executive Committee, with a minimum of four (4) meetings a year.
Section 2: Annual Report of Activities
At the meeting during which the next Executive Officers are elected, the current Executive Officers shall present the Annual Report of Activities, which shall include a list of dates of the past year's meetings and events, attendance of said meetings and events, number of current members (broken down into each Membership category), current inventory of equipment, current monetary balances, outstanding debt, and other matters of importance, financial or otherwise.
Article VIII: AMENDMENTS
Section 1. Power of Amendment
ChiBots is empowered to adopt Bylaws that are consistent with this Constitution.
Section 2: Requirements for adoption of Amendments
The Constitution may be amended by a two-thirds vote of members of ChiBots present and voting, provided the amendment has been proposed at least one duly publicized meeting previous to the time of voting. Such amendments become effective only upon the approval
of the Executive Committee, but such approval shall not be unduly withheld.
